Schema possible to organise correctly the Smart Mondays
author : Omelette5055 (best organiser for Smart Monday)

beginning of the academic year

• schedule all the Smart Mondays in the year
  • check if there is any holidays or any bank holidays
  • check if it is okay to organise with the student comitee calendar
  • check if there is any virus/ natural disaster/WW3/ World ends
• create the event on the Urlab Calendar
  • template description on Github

when possible

• find talkers for future date
  • template mail on Github
  • better to talk in real for possible talkers
    • look after assistants TP in IT
    • look after some teachers in IT
    • look after Urlab old members
    • look after Urlab current members
• keep track with the talker if they are interested to do a talk
  • send mail to confirm their presence
  • send a description of what is expected ( template on Github )
  • maybe ask for the phone number to ease contact on the D day
• If confirmation of date and subject, update the event description

at least one month before the Smart Monday Event

• fill the form for a local reservation
  • Réservation des auditoires et des locaux pour les events
  • do not forget to mention we are selling food, drinks (soft and with alcohol (beers lol))
  • reservation for Cercle Informatique (same thing huh)
• wait to get the confirmation of the reservation
• when we get the confirmation, update the local for the event

2 weeks before the D Day

• making announcement on all socials canals possible for the event with a little text
  • push forward that any knowledge is required because it is supposed to be beginner friendly

1 week before the D Day

• remind of the event on social medias uwu (yes we like reminder)

1 day before D Day (in week day preferably)

• reminder of the event on social medias uwu (yes we like)

D Day

• reminder of the event on social medias uwu

• 30-45 minutes before

  • move all the beverages and food to the local
  • send message to the first talker where they are (in case they are late)
    • if big late, see if there is already the second talker

• at the event

  • do a little presentation of Urlab
  • present the next talker
  • talker presentation (about 45 minutes)
    • making a sign to show they only have 15 minutes left at some point
  • announce the break time
  • break (about 15 minutes)
  • and blablabla

• at the end of the event

  • reminder of next Urlab events upcoming
  • upload the talkers' slides
    • on the github
    • on the Urlab event with an hyperlink

All important mails can be found in Emails utiles

-> Full wiki